Pantry inventory printable
When you look in the cupboard, can you tell how much rice is left and which shelf holds the extra beans? This free pantry inventory printable gives you one dated count of what you can see. Write each item, the amount with its unit, and the shelf where you found it.
Download a blank one-page PDF in US Letter or A4. No account or email is required.
Preview the sheet before you print
Both paper sizes have the same 18 rows and four columns: item, count with unit, shelf or location, and counted-on date. The date records when you looked; it does not say anything about how long food keeps.
A count with real quantities
The example below shows 18 plausible pantry entries, including half a bag of rice and three cans of black beans. It also lists black beans a second time on another shelf. Keeping those as separate rows makes the count faithful to where the cans actually sit.
Take the count one shelf at a time
Write a shelf name that will mean something when you come back: “upper left,” “baking shelf,” or “breakfast shelf” is more useful than “pantry.” Count what is there now, including a partial package if you can describe it plainly. “1/2 bag” is fine. You do not need to estimate a precise weight.
Put the date beside each entry. If you finish one shelf tomorrow, that row can carry tomorrow’s date. The page is a snapshot, so cross out a used-up item or start a fresh sheet when enough quantities have changed. A paper count will not update itself as people cook.
Use the same sheet for a small cupboard, or print another page for a second pantry area. Leave a row blank if you cannot count an item from where you are; there is no need to invent a number to fill every line.
Printing and the next step
Choose US Letter for 8.5 × 11 inch paper or A4 for 210 × 297 mm paper. Print at Actual size or 100%, one document page per sheet. The dark text and open rows remain usable in grayscale. A pen can write across the whole row, and the left margin leaves room for a binder or clipboard.
Once you know what is in the cupboard, use the meal planning template with grocery list if you want to decide dinners and shop for the gaps. That guide handles planned meals and purchases; this sheet holds only what you observed on a shelf. You can also browse the free printable library.
Save the shelf-by-shelf idea
